Supporting Student Attendance

Attendance

In becoming a student you have made a serious commitment to your personal and academic development and we expect you to engage actively in your programme.  Engagement includes attendance at lectures, seminars, practical sessions and so on plus making good use of the library and of electronic resources and submitting work on time.

We don't have an 'acceptable level' of absence because in principle we expect you to attend lectures and classes.  We understand on occasion you may have to miss a class for good reason but if this happens you will need to make sure that you keep up with the work. 

Helping you stay on track

To try and help you 'keep on track' with your studies we have a process for monitoring your attendance.  This will involve use of a 'smart card' when you go into a class (there will be a card-reader on the wall of all the main teachhing rooms).  It will be your responsibility to make sure that you register your attendance by 'tapping in', you will be able to view your attendance record online.  In rooms where there is no fixed reader you may be asked to use a hand-held device which will be passed around the class for you to 'swipe' your card.

Attendance monitoring staff will review your attendance 'log' so that we can see if you seem to be having problems getting to classes.  If we are concerned about this you may get an email or text or a phone call to ask you if everything is alright and to offer help and advice if you need it.  You may also be reminded of the risks you are running if you don't attend classes.

 

Using your card

Image to be used above attendance monitoring readers in teaching rooms

You will see the above logo in rooms where fixed readers are located.

The reader works by holding your 'campus card' in front of it or by 'tapping' your card against it (if a hand-held device is passed around the class you would need to 'swipe' your card). A 'thank you' message will show as the reader registers your attendance, you should also hear a 'beep'.   If the reader displays an 'error' message there may be problem with your card, you should report this to Gateway receptions at City Campus or St Peter's Campus.

Tap your card on the reader for every timetabled teaching event you attend, even if you are going through a change of class, module or course. 

Your attendance will be recorded provided you 'tap in' when you enter the class. 

Please note the following important points:

  • You can tap into class up to 10 minutes early, however if you tap into the class any earlier than 10 minutes before you class is due to start your attendance will be recorded at the wrong session.  
  • You don't need to tap your card again when you leave the class, you only need to tap once. 
  • If you are late to class your attendance will be recorded but your record will show a 'late' flag against it.  You may not be allowed to join some sessions, this is because some classes will have a tolerance for late arrivals and others will not.  You should be notified of the rules around late arrivals by the member of staff delivering your class.
  • If you are in the same room for two classes in succession then you must tap in again at the beginning of your second session to record your attendance at that event.

Please Note: You must never tap in for someone who is not attending the class.  Such behaviour may result in disciplinary action under the Student Disciplinary Regulations.