Your Campus Card is your University ID – you need it to borrow books from the library, register your attendance, access certain buildings and facilities and also serves as proof that you are a student and can be used for free on-campus travel and student discounts in many shops and restaurants in the area. It’s best to keep it handy wherever you are on campus.
Below we’ve put together a few sections on what you’ll need to know when it comes to your Campus Card.
Campus Card Need-to-Knows
Uploading your Photograph
As part of the enrolment process you should have been prompted to upload a photograph for your campus card.
However, if you have not uploaded a photograph you can upload one via MyPhoto. Once you log in you will be prompted to uploaded a photograph that will be used on your card. For guidance on what photographs are acceptable, please visit www.sunderland.ac.uk/campuscard
Please note, if you upload a photograph that does not fit the guidelines you may be charged for a replacement card.
Collecting your Campus Card
Once you have uploaded a suitable photograph your campus card will be produced and posted to your U.K. term time address which you confirmed at enrolment.
If we are unable to post your card due to an invalid or inaccurate address, or the card is returned to us as the sender, we will notify you via your student email of how you can collect your campus card.
Expired Cards
If your card has expired or is due to expire and you are still a student with us, we will automatically produce a new card on the date of your current cards expiration and post this to your U.K. term time address.
At any point during the academic year you can update your term time address on e:Vision.
Please note, we are unable to produce a new card prior to the expiration of your current card. If you studied Undergraduate with us and have progressed into study a Postgraduate, your undergraduate card will be active until the expiry date on the card.
Building Access
Your Campus Card will come preprogramed with the access for every single building you need. However, if you experience any problems with your card for accessing buildings on Campus you will need to have your card re-programmed.
For help with reprogramming your card for building access on campus, please visit the Gateway Enquiry Desk.
For help with reprogramming your card for building access within our Halls of Residences, please visit your Halls Reception.
Name Changes
Your card will only display your full legal name.
If you have recently changed your name, whether by marriage or deed poll, firstly you will need to inform the University. Please submit an enquiry via Compass ensuring to attach any supporting documents of your name change. Once your name has been changed across University systems, our Gateway Enquiries team will order a new card for you free of charge.
Please note, if you do not have a legal document detailing your name change, we will not be able to change your details.
Transferring Courses
If you are transferring to a different course at the University, there is no need for you to obtain a new Campus Card. Your Campus Card will automatically be reprogrammed with your new course details.
If your new course has a longer duration than your previous course, we will issue a new card for you upon the expiration of your current card.
Lost Cards
If you have lost your card, you will need to order a new one as soon as possible. A replacement campus card costs £10 and can be purchased via our online store.
Printing on Campus
Your Campus Card is used for accessing printing services across each campus.
Tap your card on the printer readers and your account will open releasing your print jobs. Your print jobs are saved for 24 hours, can be printed at any machine within the University and any cost is deducted from your printing account.
Attendance Monitoring
- Students must use their Campus Card to record their attendance at every timetabled session. They do this by tapping their card against the fixed readers in teaching rooms.
- Students must attend all of the sessions on their timetable – at the time they are scheduled and in the room they are scheduled.
- If possible students should not swap groups – they should try wherever possible to attend the group session allocated on their timetable, if they attend a different session to the one on their timetable their swipe will be recorded but it will not be matched to their timetable and will not be counted towards your attendance %. If students do have good reason for changing group session (i.e. doctor’s appointment, placement, interview etc) and the programme leader approves a group swap, students should submit an absence through the portal for the session they are missing – selecting the option ‘Absence – attending alternative session’ and completing the comments box with details of the date and time of the new session they will be attending – by doing this they will be given their attendance mark and their % attendance will not be reduced.
- Students must swipe into the room allocated on your timetable, they should not swipe into another room. If an academic moves rooms and he/she does not inform the timetabling team a students timetable will not be updated, although the students swipe will be recorded against the new room they’ve swiped into it will not match the room on their timetable and will not be counted towards their % attendance.
- Students should not swipe into class more than 10 minutes before the class is scheduled to start. If a student swipes any earlier their swipe will be recorded but it will not be matched to their timetable session and will not be counted towards their % attendance.
- If you are using a paper register this will not be inputted into the attendance monitoring system,students must also swipe their card at the reader.
Reported Absences
- reporting an absence does not mean students will receive an attendance mark, students will still be marked absent from their session(s) during the absence period, however an absence mark will be recorded against session(s) so academic staff will know students have been in touch and reported they will not be in class. Absences will be taken into account when staff are reviewing attendance data and before sending any communications to students about non attendance.
- It is important when logging an absence that students use the correct absence reason codes.
Card Errors
You should report any defects of your card by submitting an enquiry on Compass. Our Gateway Enquiry team will be able to investigate the issues and resolve any problems you may have with your campus card.
You’ll be able to submit an enquiry through Compass where the Gateway will then be able to follow up and advise accordingly, or if you’re on campus you’ll be able to visit either of the Gateway Enquiry Desk locations:
City Campus
Gateway Building, Chester Road, Sunderland, SR1 3SD
Sir Tom Cowie Campus at St Peters
Prospect Building, St Peters Way, Sunderland, SR6 0DD